PRIVACY POLICY

Thompson Enterprise Youth Association (TEYA)

Effective Date: January 1, 2024

At Thompson Enterprise Youth Association (TEYA), we are committed to protecting the privacy of our members, volunteers, donors, program participants, parents, guardians, website visitors, and community partners. This Privacy Policy explains how we collect, use, protect, and share information obtained through our website and services.

By using our website, you agree to the practices described in this Privacy Policy.

1. Information We Collect

We may collect the following types of information:

Personal Information

You may voluntarily provide information including:

Name
Email address
Phone number
Mailing address
Date of birth (when applicable)
Parent or guardian information
Emergency contact information
Donation information
Volunteer applications
Event registrations
Scholarship applications
Program enrollment information

Non-Personal Information

When you visit our website, we may automatically collect:

IP address
Browser type
Device information
Pages visited
Time spent on the website
Referral website
Operating system

This information helps us improve the performance and functionality of our website.

2. How We Use Your Information

We use the information collected to:

Operate and improve our website
Register participants for programs and events
Process donations
Respond to inquiries
Send newsletters and updates
Provide customer support
Coordinate volunteers
Improve our youth programs
Maintain organizational records
Comply with legal obligations
Ensure participant safety

3. Children's Privacy

Protecting children's privacy is extremely important to us.

Our programs serve youth, and we may collect information from minors only with the consent of a parent or legal guardian when required by law.

Parents and guardians may contact us at any time to:

Review their child's information
Correct inaccurate information
Request deletion of information where legally permitted
Withdraw consent

4. Donations

When making a donation through our website, payment information is processed through secure third-party payment processors.

TEYA does not store complete credit card or debit card information on our servers.

Payment processors maintain their own privacy and security policies.

5. Cookies

Our website may use cookies and similar technologies to:

Improve website functionality
Remember user preferences
Analyze website traffic
Improve user experience

Visitors may disable cookies through their browser settings, although doing so may affect website functionality.

6. Email Communications

If you subscribe to our mailing list or provide your email address, we may send:

Organization updates
Upcoming events
Volunteer opportunities
Fundraising campaigns
Youth program announcements
Newsletters

You may unsubscribe from marketing emails at any time by clicking the "Unsubscribe" link or contacting us directly.

7. Sharing Information

We do not sell, rent, or trade personal information.

We may share information only with:

Trusted service providers assisting our operations
Payment processors
Event management platforms
Email communication providers
Government agencies when required by law
Law enforcement when legally required
Insurance providers for program administration
Emergency responders when necessary for participant safety

All third-party providers are expected to protect your information appropriately.

8. Data Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information against unauthorized access, disclosure, alteration, or destruction.

While we strive to use commercially reasonable means to protect your information, no method of transmission over the Internet or electronic storage is completely secure.

9. Third-Party Links

Our website may contain links to third-party websites.

We are not responsible for the privacy practices or content of those websites. We encourage visitors to review the privacy policies of any external websites they visit.

10. Your Privacy Rights

Depending on your location, you may have the right to:

Request access to your personal information
Correct inaccurate information
Request deletion of your information
Restrict certain processing activities
Withdraw consent where applicable
Request a copy of your personal information

To exercise these rights, please contact us using the information below.

11. Retention of Information

We retain personal information only as long as necessary to:

Operate our programs
Comply with legal obligations
Resolve disputes
Maintain organizational records
Meet accounting and tax requirements

12. Photographs and Media

During programs and events, TEYA may take photographs, videos, or audio recordings for educational, promotional, fundraising, or historical purposes.

Appropriate consent will be obtained when required by law. Parents or guardians may contact us regarding media preferences for their child.

13. Changes to This Privacy Policy

We may update this Privacy Policy periodically.

Changes become effective immediately upon posting to this page. The "Effective Date" at the top will indicate when the policy was last updated.

14. Contact Us

If you have questions regarding this Privacy Policy or our privacy practices, please contact:

Thompson Enterprise Youth Association (TEYA)

Email: info@thethompsonenterprise.com (replace if you use a different TEYA-specific email)

Website: www.thethompsonenterprise.com

Phone: (Insert organization phone number)

15. Texas Privacy Notice

Because TEYA operates in Texas, we comply with applicable federal and Texas privacy laws concerning the collection, use, and protection of personal information. If additional state or federal privacy regulations become applicable to our organization, this Privacy Policy will be updated accordingly.

Last Updated: June 28, 2026